Conflicts of interest occur when an employee, in the exercise of his or her function.., can benefit personally or favor third parties to the detriment of the company's interests. It can involve family members, side businesses, receiving advantages, etc. Law 12.813/2013 deals with the issue in public administration, and private companies should adopt policies to prevent this risk.
Politically exposed persons are those who hold or have held relevant public positions, as well as their family members and close associates. According to the Central Bank and the Internal Revenue Service, PEPs require reinforced monitoringbecause of the increased risk of involvement in illicit practices such as money laundering or corruption.
Brazilian legislation (especially Anti-corruption law - 12.846/2013) does not prohibit gifts and hospitality, but requires them to be reasonable, transparent and without the intention of obtaining an undue advantage. Ethical companies adopt policies with clear rules on value limits, appropriate occasions and the need for prior approval.
Formalizing processes allows prevent legal and reputational risksIt also ensures traceability, demonstrates good faith in audits and creates a culture of compliance. It also strengthens transparency in relations with employees, partners and regulatory bodies.
Each company must apply a policy that makes sense for your managementbut it needs to be defined:
Yes. Companies from all sectors should monitor, why the relationship with PEPs can represent risk to image and integrity corporate. Having a process for identifying and managing these relationships is recommended as good practice in compliance and corporate governance.
It is a tool for standardize, automate and monitor critical compliance program processessuch as:
The platform allows employees to fill in standardized digital forms for declaring potential conflict situations. The system automatically directs you to the person responsible, records the decision and keeps the history auditable of the process.
The module allows the company to automate the process of identifying and managing PEPs based on forms filled in by the employees themselves. The answers are sent for analysis, with centralized records, approval flows and indicators that guarantee control and traceability of the process. All in line with good compliance practices.
Employees fill in a form with information about the gift or invitation received/sent. The system may require prior approval and generate reports with values, dates and justifications, ensuring transparency and compliance with company policies.
Yes, the company can configure stages of approval specific to each type of process, define those responsible by area and setting deadlines. This guarantees flexibility and adherence to internal reality.
Yes. Employees can attach receipts, photos, emails and any other type of document, which are stored with the process with objective of facilitatesr audits and withprove the decisions sockets afterwards.
Yes, the platform offersce real-time dashboards with indicatorsThese include the number of conflicts declared, gifts approved, pending cases and average response times. This data helps to measuring the effectiveness of compliance and make strategic decisions.
With all the digitized, centralized and traceable recordsThe module allows the company to demonstrate diligence and good faith in process management. This reduces the risk of penalties and facilitates accountability to regulatory bodies.
Yes. The solution was designed based on the requirements of Law 12.846/2013as well as good national and international practices, such as the CGU, OECD and ISO 37301 manuals. A process automation ensures transparency, traceability and integrity.
The platform includes cutting-edge information security technologyincluding:
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